Skip to main content

Senior Conference Planner, Global Venue Sourcing


The Sr. Conference Planner, Global Venue Sourcing is responsible for supporting the venue sourcing and contract negotiation strategy for the corporate (internal) conference portfolio. Includes collaboration with Conference team to determine conference requirements, securing optimal conference space to maximize conference success, build strong relationships with venues and brand partners, and negotiate agreements that deliver best in class value and cost savings to the organization. Support and execute on multiple, simultaneous projects.

Primary Responsibilities

  • Partner with internal stakeholders to understand business needs. Then, establish requirements, scope, and criteria for identified sourcing initiatives to achieve the desired business goals.

  • Support overall global sourcing initiatives and lead in local markets.

  • Prepare and disburse hotel RFPs, understanding the needs of the audience and identifying complex space requirements to source suitable venue options that support our strategy.

  • Management and selection of best venues, provide strategic analysis to assist with decision making.

  • Support contracting process including the negotiation of pricing and business terms to minimize the risk to the company and deliver increased value and cost savings.

  • Leverage companywide buying power to ensure company is receiving the best options at the most affordable costs.

  • Develop strong relationships with internal and external key stakeholders to ensure quality standard at meetings is maintained, company expectations are met, and lines of communication are open.

  • Assist the team in creating a detailed venue directory to improve sourcing efficiencies. Continuously look for new and/or expanding venue opportunities within new and existing geo locations.

  • Communicate and collaborate with all parties to inspire confidence and ensure all needs are met.

  • Strive for continuous improvement through ongoing venue and contract negotiation - collaborate with onsite planners to capture feedback and follow up to ensure practices are adjusted accordingly where necessary

Expected Results

  • Successful execution of sourcing and negotiation best practices

  • Flawless client experience

  • Build and maintain excellent working relationships

  • Outstanding operational effectiveness and results oriented (incl. scalable and consistent processes)

  • Exceptional communication and collaboration

  • Ability to multitask and stay ahead of deadlines

  • Achievement of financial objectives


  • Bachelor’s Degree preferred

  • 4+ year’s event management experience incl. end-to-end event management

  • Extensive venue sourcing experience

  • Proven contract negotiation experience

  • Proven budget management abilities

  • Excellent interpersonal skills - team player who works well with others

  • Client focused - superior customer service and relationship skills

  • Excellent written and oral communication skills

  • Strong time management skills and ability to multitask - high sense of urgency and prioritization

  • Meticulous in execution of tasks

  • Solution orientated, creative and innovative, strategic thinker

  • Confident and collaborative mindset with ability to build and leverage relationships both internally and externally

  • Strong financial management skills

  • Excellent project management skills

  • Fully competent in Microsoft office, especially PPT and Excel (Smartsheets experience would be advantageous)

  • Willingness to travel up to 30% per year regionally and globally

# LI-hybrid



Who are we?

At Gartner, Inc. (NYSE: IT), we deliver actionable, objective insight that drives smarter decisions and stronger performance on an organization’s mission-critical priorities. We’ve grown exponentially since our founding in 1979 and we're proud to have over 19,500 associates globally that support over 15,000 client enterprises in more than 100 countries.

What makes Gartner a great place to work?

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a diversity of experiences makes us stronger—as individuals, as communities and as an organization. That’s why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World’s Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

What we offer:

Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you’ll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to .

Job Requisition ID:87402

By submitting your information and application, you confirm that you have read and agree to the country or regional recruitment notice linked below applicable to your place of residence.

Gartner Applicant Privacy Link:

For efficient navigation through the application, please only use the back button within the application, not the back arrow within your browser.

Gettyimages 1146500423

Tell us about yourself to stay connected to Gartner careers and events.

Join Talent Community