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Sr. Conference Planner, Strategic Inventory Management


Senior Conference Planner, Strategic Inventory Management

Responsible for preparing us for our future and the rapid growth of our Destination Conferences through long term venue and space planning. This includes ensuring program, audience and exhibitor needs can be accommodated in future venues, supporting capacity analysis, program budget writing and determining exhibitor inventory.

The successful candidate will take ownership of the end-to-end processes for all exhibitor and program inventory and will align with key stakeholders to successfully manage and track changes. This person will drive the decision-making process, understanding what is required and where necessary, help to build & recommend effective solutions and plans to allow for continued conference growth.

What you will do:

  • Support Exhibitor Operations and Global Exhibitor Sales in inventory management and product development initiatives.
  • Project manage PE90 timelines to ensure program framework and space utilization is determined ahead of inventory release.  
  • Determine key conference attributes working with relevant stakeholders to ensure the growth and needs of the conference are represented yet also kept in line with expense expectations.
  • Support on the agenda skeleton build and manage Gartner session inventory approval process.
  • Facilitate program budget writing, ensuring program budgets are completed accurately and kept up to date with ongoing approvals.
  • Support program management teams with investment requests for conference growth and delivery, including program expansion and strategic initiatives, expert requirements, and external speaker honoraria.
  • Collaborate with exhibitor operations, conference logistics and program management teams to build effective solutions for additional growth. Determine where investment is required and ensure global profit margins are maintained.
  • Understand all exhibitor products and their impact towards achieving revenue goals as well as financial expense associated to delivering such products. Ensure we are driving decisions to maximize conference contribution.
  • Analyze show floor capacities to determine optimal catering and aisle space requirements. Review all exhibitor deliverables and AVD’s that require space or resources and ensure we make decisions that maximize profitability and optimize space. Create tools and processes to support best practices.

What you will need:

  • Bachelor’s degree preferred.
  • Strong project manager to drive projects and get decisions.
  • Detail oriented and process driven.
  • Analytical and the ability to perform data analysis using Excel.
  • Great communication and people skills.
  • Problem solver with the ability to drive change with an organization.
  • Excellent presentation skills.
  • Events knowledge a plus – understanding of floor plans, challenges, etc.
  • Willingness to travel up to 20% globally to support Gartner’s conferences.




Who are we?

At Gartner, Inc. (NYSE: IT), we deliver actionable, objective insight that drives smarter decisions and stronger performance on an organization’s mission-critical priorities. We’ve grown exponentially since our founding in 1979 and we're proud to have over 19,500 associates globally that support over 15,000 client enterprises in more than 100 countries.

What makes Gartner a great place to work?

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a diversity of experiences makes us stronger—as individuals, as communities and as an organization. That’s why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World’s Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

What we offer:

Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you’ll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 54,000 USD - 84,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to .

Job Requisition ID:84778

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