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Manager, Conference Logistics


About the role:

Lead the logistics delivery of Gartner’s must-attend conferences. Responsible for the development, management and execution of various conference elements relating to logistics and production.

What you'll do:

  • Oversee all pieces of the conference planning process. Support flawless delivery and superior attendee experience across the portfolio of conferences.

  • Effective project management including development of and leading the team to adhere to timelines and templates.

  • Venue management including but not limited to rooms, meeting facilities, F&B, meeting materials, A/V production.

  • Manage conference budgets with direct responsibility for all costs associated with logistics and production delivery; produce accurate monthly forecasts and manage expenses effectively.

  • Lead on cost negotiations, proposals, contracting and terms and conditions for suppliers.

  • Attend conferences as the onsite lead managing the production schedule, conference staff and liaising with agency partners and vendors.

  • Lead key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and a working partnership.

  • As a member of the global conference operations team – build effective relationships with peers in all regions, take and share best practices and continuously raise the level of our event!

  • Constantly evaluate the experience, feedback and results then implement changes accordingly. Create detailed post-event analysis reports and event de-briefs for review with manager/operations leads.

  What you'll need:

  • Bachelor’s Degree or higher

  • 5+ Years Event Management experience

  • Proven event operational skills including production schedules, budget management and event staffing

  • Project management experience on detailed programs with multiple variables and dependencies

  • Proven experience in managing agency and vendor partners

  • Proven people management experience

  • Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners

  • Creative, innovative and strategic thinker with a strong attention to detail

  • Strong financial management skills

  • Motivated team player with desire to learn and grow

  • Excellent written/oral communication and presentations skills

  • Demonstrated ability to adapt, implement and manage change and strive for continuous improvement

  • Ability to thrive in high pressure situations

  • Confident decision maker

  • Willingness to travel approximately 20% to attend Gartner Conferences to lead operational requirements and onsite teams


Who are we?

At Gartner, Inc. (NYSE: IT), we deliver actionable, objective insight that drives smarter decisions and stronger performance on an organization’s mission-critical priorities. We’ve grown exponentially since our founding in 1979 and we're proud to have over 19,500 associates globally that support over 15,000 client enterprises in more than 100 countries.

What makes Gartner a great place to work?

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a diversity of experiences makes us stronger—as individuals, as communities and as an organization. That’s why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World’s Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

What we offer:

Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you’ll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 68,400 USD - 107,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to .

Job Requisition ID:83754

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