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Venue Strategy & Selection Manager, Global Conferences

Description

Role Purpose

Responsible for the venue selection and contract business terms negotiation of a global conference portfolio. Includes collaboration with Conference Operations team to determine conference requirements, securing optimal space to maximize conference success with multi-year scope, build and continually maintain strong relationships with venues, and negotiate agreements that deliver best in class value and cost savings to the organization. Own and execute on multiple, simultaneous projects.
 

Primary Responsibilities

  • Lead venue RFPs for a portfolio of large conferences ranging from 1,000-15,000 attendees featuring exhibitions and multi- track content delivery models, understanding the needs of the audience and identifying solutions to complex space requirements in order to source suitable venue options that support our strategy.

  • Collaborate with delivery operations teams to identify key priorities for each conference’s success and develop best all-in strategy to meet each of those priorities within the dates and space available at the venue being considered.

  • Management and selection of best venues: provide strategic analysis to assist with decision making which layers multiple stakeholder priorities. Deliver overall strategy presentation to various leadership stakeholders to gather contract buy-in on venue recommendations.

  • Lead contracting process including the negotiation of pricing and business terms specifically for space requirements, access times and room block build, balancing and minimizing the risk to the company and delivering cost savings.

  • Leverage companywide buying power to ensure company is receiving the best options at the most affordable costs.

  • Extensive knowledge of room block builds, hotel operations and ability to support rooms-only agreements when needed for city-wide planning strategy both in North America and global markets.

  • Develop strong relationships with hotel contacts to ensure quality standard at meetings is maintained, company expectations are met, and lines of communication are open to share feedback and build partnerships. Strive for continuous improvement through ongoing contract and venue management - Continually re-evaluate agreements post contracting and collaborate with onsite planners to capture venue feedback. Follow up to ensure practices are adjusted accordingly where necessary and execute amendments when needed to facilitate operational success.

  • Exceptional project management including ownership and adherence of timelines and templates and accurately track and evaluate results on overall project goals.

  • Self-driven project work with heavy focus on data interpretation and delivery of analysis and interpretation to leadership level audience to support confident decision making.

  • Smartsheet database maintenance to ensure organized contract management and easy reporting capabilities.

  • Communicate and collaborate with all parties to inspire confidence and ensure all needs are met.

  • Participation in industry networking events to maintain key relationships and best position and advance the Gartner brand.

  • Continuously inform leadership on new and/or expanding venue opportunities, renovations and industry updates.

  • 25% travel to conferences required per year.


Expected Results

  • Successful execution of sourcing and negotiation best practices

  • Flawless client experience

  • Build and maintain excellent working relationships

  • Outstanding operational effectiveness and results oriented (incl. scalable and consistent processes)

  • Exceptional communication and collaboration

  • Ability to multitask and stay ahead of deadlines

  • Achievement of financial objectives

Education

  • Bachelor’s degree required

Professional Experience Required

  • 5+ years event management experience incl. end-to-end event management

  • Hotel Group sales experience preferred in large group property with contract negotiation and revenue management insight.

  • Extensive venue sourcing experience with contract negotiation and budget management experience

  • Extensive hotel and convention center knowledge for North America market and global regional differences


Key Competencies/ Knowledge, Skills & Abilities

  • Excellent interpersonal skills - team player who works well with others

  • Client focused - superior customer service and relationship skills

  • Excellent written and oral communication, financial management and project management skills.

  • Strong time management skills and ability to multitask - high sense of urgency and prioritization

  • Self-motivated, creative and innovative, strategic thinker

  • Confident and collaborative mindset with ability to build and leverage relationships both internally and externally

  • Fully competent in Microsoft office, especially PPT and Excel. Smartsheet and Cvent knowledge preferred.

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Who are we?

At Gartner, Inc. (NYSE: IT), we deliver actionable, objective insight that drives smarter decisions and stronger performance on an organization’s mission-critical priorities. We’ve grown exponentially since our founding in 1979 and we're proud to have over 19,500 associates globally that support over 15,000 client enterprises in more than 100 countries.

What makes Gartner a great place to work?

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a diversity of experiences makes us stronger—as individuals, as communities and as an organization. That’s why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World’s Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

What we offer:

Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you’ll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

Gartner believes in fair and equitable pay. A reasonable estimate of the base salary range for this role is 68,400 USD - 107,000 USD. Please note that actual salaries may vary within the range, or be above or below the range, based on factors including, but not limited to, education, training, experience, professional achievement, business need, and location. In addition to base salary, employees will participate in either an annual bonus plan based on company and individual performance, or a role-based, uncapped sales incentive plan. Our talent acquisition team will provide the specific opportunity on our bonus or incentive programs to eligible candidates. We also offer market leading benefit programs including generous PTO, a 401k match up to $7,200 per year, the opportunity to purchase company stock at a discount, and more.


The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to  ApplicantAccommodations@gartner.com .

Job Requisition ID:83233

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