Event Planner, Design

Description

Conference planner with a balance of project management and creative skills. Be ready to flex strong collaboration within the event teams, champion the look and feel of Evanta events – and leverage your expertise in producing optimal on-brand experiences. 

This role is a great fit for a proactive, self-starter with experience juggling multiple competing deadlines, and takes pride in producing quality work from existing graphic templates. Join us in a fast-paced, growth focused environment working alongside a fun, collaborative team; passionate about quality event experiences.

4+ Years event planning/coordination and graphics layout experience.

Primary Responsibilities:

• Creative Project Coordinator : Receive and prioritize inbound graphic requests, refine and educate on processes to maximize efficiency, coordinate multiple internal teams, materials and details required.

• Work autonomously on planning ahead while also juggling multiple current/urgent projects simultaneously – ensuring processes, trackers and timelines are prepared and maintained with each event cycle.

• Communicate professionally during stressful situations, resolving complex production and project issues with collaborative, positive, solution-oriented approach.

• Product Packaging: Delivering back to the business the team output in a complete and detailed bundled package.

• Consistently improve and iterate upon department projects, considering attendees creative journey onsite.

• Passionately serve internal clients, developing and maintaining strong relationships.

• Vendor Management : Contracting for best rates (with Mgr), managing relationship, processing invoices, creating, and holding accountable deliverable timelines.

• Solve for obstacles as they come up while practicing sound judgement and keeping business priorities top of mind.

• Production Design: Be main point of contact for production of event graphics for Evanta’s International events.

• Format InDesign templates to be printed on a variety of sizes and uses (signs - print and digital, presentations, handouts, etc.)

• Route materials via proofing software to cross-functional stakeholders, seek out missing information, and ensure timely approvals are secured to keep multiple projects tracking towards deadlines.

• Exhibit calm under pressure with last minute changes to agenda, speakers, and sponsorships – sometimes requiring previously completed work to be redone.

• Maintain accurate file organization standards, naming conventions, and template standards.

• Navigate between a large volume of repetitive tasks with a high level of accuracy and efficiency – driving a personal sense of accomplishment in checking things off when pushing work across the finish line.

• Support Production Designers with new types of production tasks when they arise, including clearing support tickets for social cards, speaker headshots, sponsor logos, etc.

• Take feedback on work, implement changes, learn from it, and apply it in future work.

• Regularly provide input on ways to improve internal processes to increase efficiency with an eye toward company growth.

Expected Results:

• Conference consistency through standardized and operational processes, project management and best practices both during planning and onsite execution.

• Innovative and creative approach to all aspects of the role – cross-functional collaboration, creative and operational execution.

• Drive exceptional attendee and exhibitor experience through seamless behind the scenes processes and delivery.

• Strong collaboration within the event teams while championing for the look and feel of all Evanta events with an eye on prioritizing projects against busines unit objectives. 

• Achievement of financial objectives and meticulous budget management.

Experience:

• 4+ Years event planning/coordination and graphics layout experience.

• Microsoft Suite experience, Adobe Creative Suite (InDesign, Acrobat, Photoshop) basic knowledge

• Proven performance related to agility, ambiguity, learning quickly, and exceptional attention to detail

• Adapt willingly and quickly to changing priorities and responsibilities, while efficiently managing time to meet deadlines

• Willingness to be flexible to project needs

• Intermittent travel to understand and contribute to the attendee experience.

Who are we?

Gartner delivers actionable, objective insight to executives and their teams. Our expert guidance and tools enable faster, smarter decisions and stronger performance on an organization’s most critical priorities. We’ve grown exponentially since our founding in 1979 and we're proud to have nearly 16,000 associates globally that support our 14,000+ clients in more than 100 countries.

What makes Gartner a great place to work?

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a variety of experiences makes us stronger—as individuals, as communities and as an organization. That’s why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World’s Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

What we offer:

Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you’ll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

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