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Administrative Specialist


What makes Gartner HR a GREAT fit for you?

When you become a member of Gartner HR, you’ll join a fast-paced, dynamic team. You’ll play a key role in our company’s continued double-digit growth. From talent acquisition and management to compensation, benefits, analytics and operations, finding and keeping the right people is what drives our continued success. Come to work every day excited by smart and creative colleagues and the chance to innovate and grow. If you love working with people and making the connection between great talent and company success, we want to connect with you.

About this role:

This role provides administrative, project and calendar support for senior leaders in Talent Acquisition (TA) and People Analytics & Operations (PAO).

What you’ll do:

  • Perform diversified administrative tasks and special assignments in support of core stakeholders, while exercising a high degree of discretion, confidentiality, and initiative. 

  • Schedule internal and external meetings and conference calls/Webex meetings for core stakeholders, and other senior HR leaders as needed.

  • Proactively manage conflicts and urgent requests for the core stakeholders by problem solving and presenting various options. 

  • Manage complex meeting agendas that require multiple attendees over multiple days, including all set-ups, catering, technology and any necessary external arrangements. Take meeting minutes as requested, including distribution and follow-up of action items.

  • Coordinate detailed domestic and international travel arrangements and itineraries for core stakeholders and senior HR leaders as needed, and reconcile expenses through T&E systems.

  • Assist in preparation for large team meetings including town halls. Proofread for spelling, grammar and format and edit as appropriate. Responsible for accuracy and clarity of final copy. Handle incoming calls/requests for information. 

  • Establish a weekly cadence and agenda with core stakeholders to review, revise and prioritize key initiatives and upcoming travel and meetings.

  • Assist with planning and scheduling annual HR processes. 

  • Collaborate and support special projects as direct by manager.

  • Maintain supplies inventory and order as necessary with proper approvals.

What you’ll need:

  • 3+ years business experience supporting senior executives, preferably in HR.

  • Must be highly organized, with strong time management skills and an ability to handle tight deadlines and adapt to changing priorities and deadlines.

  • Capacity to work on multiple projects at once and ability to prioritize, complete multiple assignments and monitor workflow required.

  • Strong written and verbal communication skills required. 

  • Strong planning, organizational and analytical skills including attention to detail.

  • Expert skill level in Microsoft Word, Excel, Outlook, and PowerPoint required.

  • Experience working with confidential material in a discreet and professional manner required.

What we offer:

  • A seat at the table to help drive peak performance in a growing, people business.

  • Encouragement to be innovative and challenge status quo.

  • Exposure to industry-leading training and development.

  • Performance-based recognition and rewards.

Who are we?

Gartner delivers actionable, objective insight to executives and their teams. Our expert guidance and tools enable faster, smarter decisions and stronger performance on an organization’s most critical priorities. We’ve grown exponentially since our founding in 1979 and we're proud to have nearly 16,000 associates globally that support our 14,000+ clients in more than 100 countries.

What makes Gartner a great place to work?

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a variety of experiences makes us stronger—as individuals, as communities and as an organization. That’s why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World’s Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

What we offer:

Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you’ll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to .

Job Requisition ID:76458

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