To support the Logistics & Production team in delivering Gartner’s must-attend global conference portfolio for both virtual and in-person programs. Responsible for the development, management and execution of various conference elements relating to logistics and production.
- Support operational delivery of all logistics and production elements across in-person and virtual conferences including project management, virtual event platform management and session recordings, financial management (forecasting, expense management and reconciliation), staff planning and production scheduling
- Manage specific areas of conference budgets to support the conference manager produce accurate monthly forecasts and manage expenses effectively
- Attend conferences as the onsite support for in-person and production lead for virtual delivery including managing the production schedule, temporary staff and liaising with agency partners and vendors
- Liaise with key conference partners and team members (internal and external) to ensure successful conference execution; build and maintain good relationships by establishing trust and a working partnership
- Be a key member of the global Conference operations team – build effective relationships with peers in all regions, take and share best practices and continuously raise the level of our event
- Constantly evaluate the experience, feedback and results then implement changes accordingly. Create detailed post-event analysis reports and event de-briefs for review with manager/operations leads
- Plan, organize, and execute event logistics with guidance from Conference Manager from initial stages of development, through on-site and conference wrap-up
- Assisting in leading key event partners to the delivery aspects of the events
- Co-ordinate travel & accommodation arrangements for conference teams & vendors
- External Contacts: Third party suppliers and contractors
- Bachelor’s Degree or higher
- 2+ Years Event Management experience
- Proven event operational skills including production schedules, budget management and event staffing
- Project management experience on detailed programs with multiple variables and dependencies
- Proven experience in managing agency and vendor partners
- Strong interpersonal and relationship building skills especially with senior level professionals, cross-functionally and with agency partners
- Creative, innovative and strategic thinker with a strong attention to detail
- Strong financial management skills
- Motivated team player with desire to learn and grow
- Excellent written/oral communication and presentations skills
- Demonstrated ability to adapt, implement and manage change and strive for continuous improvement
- Ability to thrive in high pressure situations
- Ability to accommodate moderate travel, regionally and international
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