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Conference Manager, Future Planning


Responsible for preparing us for our future and the rapid growth of our Destination Conferences through long term venue and space planning. This includes ensuring program, audience and exhibitor needs can be accommodated in future venues, supporting capacity analysis, and determining exhibitor inventory.

The successful candidate will take ownership of the end-to-end processes for all exhibitor and agenda inventory and will align with key stakeholders to successfully manage and track changes. This person will drive the decision-making process, understanding what is required and where necessary, help to build & recommend effective solutions and plans to allow for continued conference growth.

Primary Responsibilities:

  • Support Exhibitor Operations and Global Exhibitor Sales in inventory management and product development initiatives.

  • Project manage PE90 timelines to ensure program framework and space utilization is determined ahead of inventory release.  

  • Determine key conference attributes working with relevant stakeholders to ensure the growth and needs of the conference are represented yet also kept in line with expense expectations.

  • Support on the agenda skeleton build and manage Gartner session inventory approval process. Ensure program budgets are completed accurately and kept up to date with ongoing approvals.

  • Understand all exhibitor products and their impact towards achieving revenue goals as well as financial expense associated to delivering such products. Ensure we are driving decisions to maximize conference contribution.

  • Collaborate with exhibitor operations, conference logistics and program management teams to build effective solutions for additional growth. Determine where investment is required and ensure global profit margins are maintained.

  • Analyze show floor capacities to determine optimal catering and aisle space requirements. Review all exhibitor deliverables and AVD’s that require space or resources and ensure we make decisions that maximize profitability and optimize space. Create tools and processes to support best practices.

Professional Experience Requirements/Qualifications:

  • Strong project manager to drive projects and get decisions

  • Detail oriented & process driven

  • Analytical / ability to perform data analysis

  • Great communication and people skills

  • Problem solver & ability to drive change

  • Excellent presentation skills

  • Events knowledge a plus – understanding of floor plans, challenges, etc.

Who are we?

Gartner delivers actionable, objective insight to executives and their teams. Our expert guidance and tools enable faster, smarter decisions and stronger performance on an organization’s most critical priorities. We’ve grown exponentially since our founding in 1979 and we're proud to have nearly 16,000 associates globally that support our 14,000+ clients in more than 100 countries.

What makes Gartner a great place to work?

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a variety of experiences makes us stronger—as individuals, as communities and as an organization. That’s why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World’s Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

What we offer:

Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you’ll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to .

Job Requisition ID:73647

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