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Conference Keynote Producer


Gartner is seeking a Producer to work on Gartner’s global external client facing conferences.  As the Producer, you will lead in delivering the planning, pre-production, and on-the-ground execution, virtual execution, of multiple conferences in our regions of North America, EMEA, and APAC within Gartner’s Production Experience Team. 

A successful candidate will thrive in a quick moving environment with keen attention-to-detail.  In this role, the Producer will provide customer-centric production services and overall support at the highest level possible for our clients, presenters and internal key stakeholders. Strong understanding of keynote content creation, AV, media management, and virtual & live conference planning is essential.  The ideal candidate must have strong organizational skills, ability to work cross functionally, multiple business units and diverse cultures, impeccable powerful but respectful communication skills, and be energetically driven to meet the needs of our clients and team.  This exciting career opportunity will provide you with challenging assignments, some travel, collaborate with a team of 4, and report up to the Director of Conferences.  

Primary Responsibilities:

  • Support / Drive the global conference portfolio and production of our top tier keynotes, summits, and forums. Live/In person & Virtual.

  • Manage all working & moving parts of the process such as video/ media assets, presentation graphics, scheduling, oversee scripting and input into keynote content, & executive coaching.

  • Collaborate with key stakeholders, from multiple business units, to support client facing keynotes from inception through to delivery.

  • Leverage best practices to support live conference production planning processes and budget management

  • Attend/lead pre-production and onsite global meetings, which may be out of hours at times

  • Effectively engage at every level of the organization and across multiple departments

  • Participate in meetings with team and key stakeholders noting minutes and tracking action items

  • Strong written and verbal communication skills to external and internal audiences

  • Guide key stakeholders through the process and become their trusted partner

  • Communicate with stakeholders globally and confirm all requirements for all onsite delivery assets including staging, scenic, graphics, audio, animation and all creative media components

  • Prepare internal and external written briefing documents, schedules, PPT decks keynote strategy for clients, vendors, and team implementation

  • Create and manage production schedule and key milestones, while knowing how and when to flag and at-risk milestones

  • Understand and uphold Gartner’s brand with all assets created, which includes managing creative partners and vendors accordingly

  • Meticulously track the budget and expenses

  • Prepare and manage rehearsal requests and rehearsal schedules while thoroughly understand the requirements of each venue and team

  • Participate in and eventually lead offsite and onsite rehearsals with key stakeholders, which requires the ability to seamlessly partner and lead highly valuable relationship, such as C-Level management

  • Oversee crew schedule and running order documents through pre-production and onsite

  • Thoroughly debrief and document completed keynote conferences while focusing on best practices for continuous growth and improvement

Expected results:

  • High Scores from clients on Keynote in each region

  • Flawless client experience – continual understanding of attendees’ key priorities and map back to those metrics

  • Build and maintain excellent working relationships

  • Achievement of financial objectives

  • Engagement and effective management of suppliers/global partners

  • Exceptional operational efficiency

  • To be successful in this role, at times with contingency of current global environment, extensive domestic and international travel will be required.

Experience Requirements:

  • Bachelor’s degree or equivalent

  • Minimum 5 years of experience in related field and industry

  • C-Level/senior leader experience required – executive engagement, communication, project management, media experience, scheduling, etc.

  • Project and budget management experience required

  • Highly skilled in collaborating with global stakeholders

  • Beginning to end understanding of live conference production and creative content creation

  • Agency experience desirable

  • Global experience preferred – US & Canada, LATAM, EMEA, APAC, Japan, and China

  • Excellent interpersonal skills - team player who works well with others, together reaching challenging goals under very tight deadlines

  • Client focused - superior customer service skills

  • Excellent written and oral communication skills

  • Strong time management skills and ability to multitask - high sense of urgency

  • Effective organizational, project, team and time management skills

  • Effective financial skills

  • Effective leadership skills

  • Excellent computer skills – advanced Excel skills required

  • Strong Executive presence

  • Passionate, Energetic & Enthusiastic

  • Strategic Thinker - Self-motivated, collaborative and solution oriented

  • Curious and inquisitive, creative and innovative

  • Confident decision-maker

  • Willingness to travel

Who are we?

Gartner delivers actionable, objective insight to executives and their teams. Our expert guidance and tools enable faster, smarter decisions and stronger performance on an organization’s most critical priorities. We’ve grown exponentially since our founding in 1979 and we're proud to have nearly 16,000 associates globally that support our 14,000+ clients in more than 100 countries.

What makes Gartner a great place to work?

Our teams are composed of individuals from different geographies, cultures, religions, ethnicities, races, genders, sexual orientations, abilities and generations. We believe that a variety of experiences makes us stronger—as individuals, as communities and as an organization. That’s why we're recognized worldwide as a great place to work year after year. We've been recognized by Fortune as one of the World’s Most Admired Companies, named a Best Place to Work for LGBTQ Equality by the Human Rights Campaign Corporate Equality Index and a Best Place to Work for Disability Inclusion by the Disability Equality Index. Looking for a place to turn your big ideas into reality? Join #LifeAtGartner

What we offer:

Our people are our most valuable asset, so we invest in them from Day 1. When you join our team, you’ll have access to a vast array of benefits to help you live your life well. These resources are designed to support your physical, financial and emotional well-being. We encourage continued personal and professional growth through ongoing learning and development opportunities. Our employee resource groups, charity match and volunteer programs keep you connected to your internal Gartner community and causes that matter to you.

The policy of Gartner is to provide equal employment opportunities to all applicants and employees without regard to race, color, creed, religion, sex, sexual orientation, gender identity, marital status, citizenship status, age, national origin, ancestry, disability, veteran status, or any other legally protected status and to affirmatively seek to advance the principles of equal employment opportunity.

Gartner is committed to being an Equal Opportunity Employer and offers opportunities to all job seekers, including job seekers with disabilities. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access the Company’s career webpage as a result of your disability. You may request reasonable accommodations by calling Human Resources at +1 (203) 964-0096 or by sending an email to .

Job Requisition ID:62801

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