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Coordinator, Conference

Tokyo, Japan

Job Description:

What makes Gartner Conferences a GREAT fit for you? When you join Gartner, you'll be a part of a team that serves more than 75,000 business and technology leaders at 75+ global conferences each year. You’ll work with curious, motivated people, have unlimited growth opportunities, and learn about the latest in technology and business. Our Conferences team is growing in double digits and is positioned to exceed that growth in 2019 and beyond. If you enjoy challenging yourself, connecting with people and pushing the limits of your career, Gartner is the place for you.

Coordinator, Conference deliver an exceptional attendee experience for Executive Summit and Conferences operations including but not limited to assisting attendees with conference logistics, preparation of conference materials, conducting training and coordination of registration details with internal departments.

Essential Functions/Major Responsibilities:

  • Manage registration preparation and details for Summits/ Conferences including but not limited to shipping conference materials, managing registration data and Sponsor’s inquiries.
  • Email and phone correspondence with sponsors regarding imperative conference information
  • Deal with Conference Account Executives about sponsor’s needs.
  • Communication and collaboration across conference teams to ensure seamless delivery of first class events
  • Pulling final attendee lists for all assigned summits post conference and distributing to internal stakeholders
  • Management of conference materials and inventory for summits
  • Support Operations team with venue sourcing research and contracting


  • Previous conference experience preferred, but not required
  • 1-3 years of applicable work experience
  • Proficiency in the MS Office suite including Word, Excel and Power Point.
  • Attention to detail
  • Highly organized
  • Ability to build and maintain relationships with high degree of professionalism
  • Strong written and verbal communication skills
  • Proven success working in a collaborative environment
  • Project management experience
  • Multi-tasking and the ability to manage multiple deadlines in a fast paced environment
  • Maintains composure and leads with solutions in high pressure situations
  • Bachelor’s degree with focus on events and/or marketing preferred, but not required
  • English skills preferred

Job Requisition ID:35504

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