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Data & Analytics Manager - Corporate Events and Incentives

Egham, United Kingdom

Job Description:

What makes Gartner Conferences a GREAT fit for you? When you join Gartner, you'll be a part of a team that serves more than 75,000 business and technology leaders at 75+ global conferences each year. You’ll work with curious, motivated people, have unlimited growth opportunities, and learn about the latest in technology and business. Our Conferences team is growing in double digits and is positioned to exceed that growth in 2019 and beyond. If you enjoy challenging yourself, connecting with people and pushing the limits of your career, Gartner is the place for you.

Role Purpose:

Project, track and report accurate data across a multi-faceted and complex series of events. Conduct data analysis to guide future planning and budget decisions. Data will be used to predict future attendee numbers (approximately 3-5 years out), budget for future events (approximately 2 years out) and plan for upcoming events (approximately 1 year out). Create and own processes for data management and distribution to internal and external partners.

Primary Responsibilities

Data Management:

  • Collaborate with internal partners in HR and Finance to project future year attendee qualification at a global series of events using complex data analysis and trending
  • Partner with stakeholders in Finance to collect accurate data on qualifiers
  • Partner with the Corporate Events & Incentives team to create and implement necessary report sets
  • Manage a reporting schedule of multi-faceted data to be distributed amongst internal and external team members and executives
  • Work with external registration partners to define requirements for projects and participate in testing to ensure desired results Recommend technology and process enhancements where needed
  • Conduct post-event debriefs with internal and external partners to capture feedback and follow up to ensure practices are adjusted accordingly where necessary
  • Keep accurate records of complex and changing data sets
  • Support the financial forecast process with accurate attendee data
  • Analyze and report on various budget expenditure categories such as T&E, Production, Air Travel, and more

Event Logistics & Attendee Experience:

  • Use data to coordinate attendee experience logistics including (but not limited to):
  • Complex Gala Dinner seating arrangements for groups up to 1,200 people
  • Attendee experience logistics such as gift ordering and other fulfilment items for segmented audiences

Registration & Travel Management:

  • Analyze complex flight pattern data to determine best flight routes for attendees which keep within the budget parameters
  • Support the forecasting of expenses related to flights for global series of Incentive events
  • Partner with global registration team and vendors on day to day operations as well as future initiatives
  • Support the Incentive events registration technology and experience
  • Support the set-up of registration for select Corporate Events & Incentives
  • Manage the on-site requirements and be main point of contact for registration for select Corporate Events & Incentives
  • Travel to Corporate Events and Incentive events and provide on-site support as needed

Expected Results:

  • Global operational effectiveness (Scalable and Consistent processes)
  • Integration into Gartner Worldwide Events technology platforms and processes
  • Engagement and effective management of external partners and team members
  • Delivery of flawless experience

Key Contacts:

  • Corporate Events & Incentives team, Registration and Housing team, Gartner IT, Gartner Finance, Gartner HR, Registration vendors and other external partners


  • Bachelors Degree

Professional Experience:

  • 5-7 years of business meeting planning experience
  • Experience driving strategy and technology preferred
  • Complicated data management
  • Data analysis

Key Competencies/ Knowledge, Skills & Abilities:

  • Exceptional Customer Service Skills
  • Excellent Communication Skills
  • Proven Budget Management Skills
  • Collaboration with cross-functional key business unit stakeholders to improve the overall Process
  • High sense of urgency and professionalism
  • Fully competent in Microsoft Office, especially Excel
  • Strong Technical Skills

Job Requisition ID:42373

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