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Executive Assistant

Austin, Texas

Job Description:

What makes Gartner a GREAT fit for you? When you join Gartner, you’ll be part of a fast-growing team that helps the world become smarter and more connected. We’re the world’s leading research and advisory company, achieving consistent double-digit growth by steering clients toward the right decisions with business and technology insights they can’t find anywhere else. Our associates enjoy a collaborative work environment, exceptional training and career development — as well as unlimited growth opportunities. If you like working with a curious, supportive, high-performing team, Gartner is the place for you.

Title: Executive Assistant - Gartner Digital Markets - Arlington, VA / Austin, TX

About Gartner Digital Markets:

Gartner Digital Markets is a business unit within Gartner. Our mission is to help small businesses make the right technology decisions and find the tools they need to grow, optimize, and become more effective at what they do. The business is comprised of three leading brands—Capterra, Software Advice, and GetApp. For candidates interested in taking their next career step in the technology space, Gartner Digital Markets offers the fast pace and excitement of working for a startup, the stability and resources of a large, established organization, and the opportunity to be on the front lines of innovation in an industry that is always growing and transforming.

Job Brief:

We're looking for an extremely proactive and detail–oriented Executive Assistant to work in our Arlington, VA  or Austin, TX office. The Executive Assistant will provide support to the MVP of Content and leadership team and should have prior experience supporting executive leadership. In this role, our ideal candidate will have an energetic approach to organization ensuring Digital Markets continues to be a great place to work. This person must be an excellent communicator with the ability to partner with a wide variety of personalities at all levels. The ideal candidate will possess a growth mindset and be adept at working in a demanding and fast moving environment.

People might describe you as:

  • A natural giver - You like helping others and making their jobs a little easier. You’re eager to pitch in and bring a “jack (or jill) of all trades” openness to the table.

  • Innately intuitive and proactive - You always think ahead and plan for things others often overlook. You have a can-do attitude that spots issues and creates solutions.

  • An overachiever - You excel at whatever you put your hand to and have a passion for making sure everything is perfect. Good enough just doesn’t cut it for you.

What You Will Do:

  • Extensive calendar management experience including: prioritizing and scheduling meeting requests and conference calls, planning out annual events and meetings, and updating daily schedules as needed to accommodate last minute changes

  • Create and manage detailed domestic and international travel itineraries. Plan team meetings and events including travel for team members

  • Ability to take thorough and accurate meeting minutes and translate to a consumable format for distribution

  • Work with our Content Analytics team to prepare monthly reports for leadership

  • Act as the interface with internal systems to manage day to day activities such as input of performance objectives and other data, review of procurement requests, tool password management, etc.

  • Help manage comp run rates and org charts for group

  • Process, oversee and track vendor management, procurement and purchase orders within prescribed timeframes

  • Process, review and track T&E submissions within prescribed timeframes

  • Provide screening, fielding and prioritizing of inbound communications via email, telephone and mail to resolve critical issues in a timely manner

  • Be an ambassador for Gartner’s culture: Greet new-hires and be the go-to admin for Gartner tools and processes

What You Will Need:

  • Bachelor's degree and/or equivalent experience

  • 5+ years’ of experience as an executive assistant supporting a senior level executive

  • Proficient in Google Drive and Docs, Microsoft Word, Outlook, PowerPoint and Excel

  • Highly adept at written and verbal communication, as well as excellent organizational, interpersonal and team skills

  • Proven ability to act with a high sense of urgency and attention to detail  

  • Demonstrated ability to be forward thinking / proactive. Does not wait for explicit direction, rather is able to anticipate appropriate next steps

  • Ability to make decisions, be resourceful and work independently

  • Must have a clear understanding of confidentiality and discretion in business relationships and exercise sound business judgment

  • Must be confident and comfortable dealing with multiple personality types

  • Adept at data analysis, research, problem-solving and project management

  • Must be highly organized with exceptional time management skills

  • Proficiency with Oracle database preferred              

What We Offer:

  • Limitless growth and learning opportunities.

  • A collaborative and positive culture — Your team will be as smart and driven as you

  • Outstanding compensation — Plus competitive benefits and generous time off

  • A chance to make an impact — Your work will contribute directly to our strategy

#digital markets

Job Requisition ID:32519

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